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Finalisation of Results & Appeals | Calculating WAM | Finalising results | Appeals | Finalisation - graduating students | Staff information

FINALISING WITHHELD RESULTS

Steps in finalising results

1. Calculate provisional composite mark

This is done by the course authority responsible for those courses that the student is enrolled in. The composite mark should be calculated only when, on the basis of the work completed, a reasonable assessment can be made of the student’s standard of knowledge and understanding of, and skills in, the course.

The mark should normally fall between 0 and 100 with 50 being the minimum pass. Results over 50 are given a grade category that clearly reflects an equivalent level of performance. If necessary, the provisional composite marks should be scaled so as to achieve this objective. It is expected that only minor adjustments should be required to establish suitable standards. Excessive scaling would normally indicate that the level of assessment tasks or marking standards have been set inappropriately.

2. Enter provisional results via electronic batch upload or individual online entry

The course authority may submit students’ results via electronic batch upload (ECCLES) or manually enter results online individually. These results are recorded centrally and presided over by the PVC (Students). The PVC will notify course authorities sometime before the assessment period of the deadline for submitting results.

The full range of marks and grade categories used by UNSW are set out in Guide to UNSW Grades.

Course authorities must ensure that their systems conform fully to the PVC’s specifications, that student lists are current at the time of submission, and that procedures are followed to check provisional results for accuracy prior to submission.

In the case of students who are not formally enrolled in a course, normal electronic submission or online entry of a provisional result for the student in the course is not possible. Instead, the provisional result is to be forwarded to the PVC using a form provided for the purpose (the form may be on paper or other medium at the PVC’s discretion) with the approval of the program authority. Students will be enrolled in the course on a Non-Award basis and will be liable for the applicable tuition fee. The course may then be counted towards the student’s program at the PVC’s discretion.

3. Submit provisional composite marks or recommendations for action to the Faculty Assessment Review Group (FARG)

The PVC (Students) is responsible for providing Faculty Assessment Review Reports to course authorities once the deadline for entering results has passed. These reports are used by the Faculty Assessment Review Group to determine final results or recommended actions to be taken.

Some grade categories represent decisions that can be made only by the Faculty Assessment Review Group. Course authorities should not include these on their return of results. Course authorities may, however, use some grade categories to convey to the FARG their recommendation as to further action to be taken with respect to a student’s results. These are WD, WC, UF (with a composite mark), AF, EC, and RD.

Course authorities may, in the time between the assessment and the meeting of the FARG, require students to present themselves for further assessment (see supplementary assessment). Any subsequent alteration in marks should be advised by the course authority at the meeting of the FARG.

4. Make final decision on all results and recommendations

This involves the Faculty Assessment Review Group considering the provisional marks and recommendations and making a final decision on them.

Faculty Assessment Review Groups may invite course authorities who are not members of the relevant Faculty Board to attend assessment meetings at which composite marks for courses within their responsibility are considered. If the course authorities or their nominees are unable to attend any meeting of the Faculty Assessment Review Group, notes on the student cases to be considered should be provided for the presiding member prior to the meeting. If the course authorities or their nominees do not attend, the committee shall have full authority to make decisions on the standing of those courses for which the course authorities are responsible. Provided that the general statements in this document are not contravened, additional procedures and guidelines for the Faculty Assessment Review Group may be laid down by its Faculty Board.

If, when the composite marks for the course are being finalised, course authorities and/or Faculty Assessment Review Groups propose to vary the marks returned by the course convenor, they should advise the convenor on the action taken and the reasons.

5. Release results to students

Students receive their final course results at the end of each semester on a set date appointed by the PVC (Students). Results are emailed to students and displayed in their myUNSW record.

The release date for current semester’s results is published in the 'Exams and results' listing under 'Type' on the UNSW Key Dates page.

Students who have an outstanding financial debt to the University will have their results withheld until the debt has been cleared by the student.