myUNSW

Presubmission

All students should submit a Notification of Intention to Submit their thesis 2 months prior to their submission date. This time is required to prepare for the submission, as well as selecting and approving examiners. While a student may submit their notification later than this, doing so may delay the sending of their thesis to their examiners.

The form is available electronically within this system. As soon as you have submitted your form notifications will be sent all relevant recipients to start preparations for the submission.

If you are a Supervisor you will receive a notification that you need to complete a Supervisor's Certificate. Information on that form is also contained within this section of Help.

Student

Follow the navigation instructions in section 1 (Gateways and Enquiries) of the Help pages. Once you are on the main menu page click on the button marked "Submit Notification". Once you are on the Notification form page most of the fields should be pre-filled by the data currently held in the student system.

If you believe any of the details are incorrect you should speak to your School and the Graduate research School to ensure that these details are updated prior to submitting your thesis. There are only three steps that you need to take to complete the form. First, enter the date that you intend to submit your thesis. Please note that this is a date field and does not allow for just a month and year to be entered. Then type your thesis title into the "Thesis Title" field. You should then read all of the terms and conditions outlined on the form. The last step is to tick the box which asks you to acknowledge that you have read and understood the information on the form. It is important that you have done so and you cannot lodge the form until this box is marked. Once you have finished just click the button marked "Submit & Return". Your form will be lodged and notification will be sent out automatically.

Supervisor

Follow the navigation instructions in section 1 (Gateways and Enquiries) of the Help pages. Once you are on the main menu page you should see a button marked "Supervisor Certificate". Click on the button to be taken to a page which will allow you to create a Certificate for the student you have selected. Please note that you will not see this button until the student has submitted their Notification of Intention to Submit. Once you are on the "Supervisor Certificate List" page just click on the "Create New" button. Once you have been taken to the "Supervisor Certificate Detail" page please take the time to read the information before recording your decision. Once you have read the information simply choose one of the 2 options to indicate whether you believe that the thesis is in a form suitable for examination or not. You may also record comments on this page. Once you have completed the form click the "Save & Return to Supervisor's Certificate List" button.

Postgraduate Co-ordinator / Faculty Executive / School Administrator

You do not have access to this section of the system. However, you are able to follow the progress of the Supervisor's Certificate via the "Examination Status Enquiry" button on the main menu for the student.

You will also be able view the Notification that the student lodged by clicking on the “Notification of Intention to Submit” button on the main menu for the student whom you have selected.